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Administrative Assistant


  • We are looking for a reliable Administrative Assistant. He/she will be responsible for supporting the Managing Director and leadership team through a variety of tasks related to the organization, agency accounts and individual business needs.


  • Manage calendars/agendas/travel arrangements/appointments/expenses etc. for Managing Director
  • Assist with travel arrangements and expenses for select senior management
  • Handle phone calls and correspondence (e-mail, letters, packages etc.) for Managing Director
  • Assist with agency account financial and other data
  • Submit timely reports and prepare documents/updates as assigned
  • Help coordinate agency business and cultural activities including logistics, planners, etc.

Job Requirements

QUALIFICATION REQUIREMENTS (please indicate if “preferred” or “required”)

  • Experience as an office assistance or relevant role (required)
  • Excellent organizational and leadership skills (required)
  • Familiarity with office support procedures and basic accounting principles (required)
  • Excellent knowledge of MS Office, Excel and office management software (Oracle, PPT a plus)
  • Open to learning new skillsets and jumping in with an “I can do this attitude” (required)
  • Comfort with assisting financials/budgets or learning how to (preferred)
  • Excellent project/time management, strong attention to detail and logistics skills (required)
  • Clear/concise written and oral communication (required)
  • Ability to multi-task and perform under pressure in a fast-paced (but fun) environment (required)
  • Able to maintain effective working relationships with staff, third-parties and clients (required)
  • High school diploma; BSc/BA in office administration or relevant field (preferred)

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Administrative Assistant

New York, NY
Full Time

Published on 06/26/2019