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Executive Administrative Assistant, Global Quality

Job Description


At Intercept, our mission is to build a healthier tomorrow for patients with progressive non-viral liver diseases. Intercept's lead product, obeticholic acid (OCA), is a first-in-class farnesoid X receptor (FXR) agonist marketed under the brand name \"Ocaliva®\" in the U.S., EU and Canada for the treatment of patients with primary biliary cholangitis (PBC), a rare autoimmune liver disease. Ocaliva® was the first medication to be approved for PBC in over twenty years, and sales continue to grow more than four years after its initial approval in 2016.

Intercept has also established the leading clinical development program in advanced fibrosis due to nonalcoholic steatohepatitis (NASH), a disease that impacts the lives of millions of people in the U.S. alone. Currently, there are no available treatments for NASH, and the REGENERATE study of OCA remains the only Phase 3 trial to have generated positive results in the disease. A second Phase 3 trial, REVERSE, is evaluating OCA in patients with compensated cirrhosis due to NASH, with results expected in 2021.

People at Intercept are passionate about patients. You'll see their photos lining our walls and hear their stories in town halls. We're equally passionate about our team and ensuring each member reaches their potential. We brave new challenges together. That's how we find better ways to get things done and break down barriers. It's also how we make it fun to work here.

At Intercept, we foster an environment that celebrates creativity, collaboration, and mutual respect. We never hesitate to lean on our teammates and work together. Our relatively small size means you partner with accessible leaders who know you by name. This brings accountability and growth, which all add up to more opportunities to learn something new every day. A strong commitment to diversity, equity and inclusion is engrained in both our culture and our business. For self-motivated leaders who are ready to make a difference in the lives of patients, Intercept is a great place to be.


As Intercept continues to build its position as the leader in progressive non-viral liver disease, we are seeking an Executive Administrative Assistant (EAA) to support the Chief Quality Officer and the Global Quality team.

In this key role, the EAA will be responsible for managing the day-to-day activities of a senior executive leader within the organization, including performing a variety of specialized, confidential, and complex administrative duties. This role also requires a friendly, energetic person with high integrity who can represent the management team with professionalism through interactions with colleagues, industry leaders, and corporate executives. Under minimal supervision, the successful candidate will be expected to manage multiple tasks in a fast-paced, dynamic environment and be able to remain flexible, proactive, resourceful, and efficient. Duties include managing complex calendar scheduling, handling meeting logistics, making travel arrangements, screening verbal and written communications, generating basic reports and compiling information into retrievable databases, and creating and editing documents. In addition, the EAA will be responsible for ad hoc project-based support and departmental team administrative support as needed.


The successful candidate must be able to perform each of the following satisfactorily:

* Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications
* Maintain executive's calendar by planning and scheduling meetings, conferences, teleconferences, and travel arrangements
* Handle on-site meeting logistics, including audio/visual conferencing setup, catering, room reservations, and visitor registration
* Welcome guests and customers by greeting them, in person or on the telephone; answer or direct inquiries
* Develop and edit PowerPoint presentations, Word documents and Excel tables and graphs based on information provided by executive
* Provide historical reference by developing and utilizing filing and retrieval systems; record meeting discussions as requested
* Understand the legal and compliance environment and drive collaboration with the Legal and Compliance team
* Drive the spirit of \"ONE Team\" across all functions by supporting a team approach to focus on our patients and customers as our top priorities
* Make Intercept a truly desired place to work
* Perform other duties as assigned

Experience and Skills


• Bachelor's degree required
• 7+ years of specialized executive administrative support experience of an increasingly responsible nature
• Pharmaceutical/biotech industry experience preferred
• Experience with Microsoft Office Suite is required - must possess intermediate-to-advanced level proficiency in Outlook, PowerPoint, Word, and Excel
• Experience with managing complex, highly evolving calendars with competing priorities is essential
• Experience with making domestic and international travel arrangements (flights, cars, hotels, reservations) and filing expense reports - Concur a plus
• Experience with handling confidential information is required


• Strong verbal and written communication skills are essential
• Excellent organization and multi-tasking skills; must exercise strong attention to detail
• Strong interpersonal skills; is friendly, discreet, and professional
• Must be proactive and thorough in approach to supporting the executive and department
• Is a self-starter with the ability to work independently; possesses problem-solving capabilities and the ability to think strategically to improve current processes
• Ability to navigate a complex, growing global organization and deal with ambiguity and change is required
• Ability to work overtime and perform light travel as needed
• Learning agility and 'scalability' to take on increasing responsibility as Intercept grows
• Consistent demonstration and embodiment of company core values: Collaboration, Excellence, Innovation, Integrity, Passion, Patient/Stakeholder Centricity
• Ability to have fun and thrive in a growing, diverse, and inclusive work environment


Executive Administrative Assistant, Global Quality

New York, NY
Full Time

Published on 01/11/2021