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Organizational Support Associate

Job Description

Are you looking for an exciting opportunity with a rapidly growing pharmaceutical manufacturer? If so, then this is the opportunity for you!

Our Manufacturing Operations teams are the people that make our products. We work in the manufacturing plants with a “Safety First, Quality Always” mindset striving for continuous improvement. We work in the local plant connected to our global manufacturing network to ensure the highest quality of raw materials, intermediates and finished products.

Position Description:

The Organizational Support Associate performs advanced administrative/clerical tasks for site personnel and partners with diverse business areas to provide the following services:

  • Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.

  • Schedules and coordinates interviews for positions across the site

  • Orders supplies for areas across the site

  • Develops reports, presentations, tables, graphs, and correspondence

  • Schedules complex, multi-leg, and international travel

  • Supports the use of SharePoint Sites

  • Assists with calendar scheduling/planning

  • Coordinates external and internal catering needs for teams across the site

  • Coordinates special projects, meetings, and events

The Organizational Support Associate must communicate at a level to effectively interact with our Company's executives and internal/external clients both on-site and remotely.  Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to the work assignments. The Organizational Support Associate  must be able to prioritize and perform activities with little supervision.

Education Minimum Requirement:

  • Required: High School Diploma

  • Preferred: Associates Degree or higher, advanced education or certifications (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:

  • Minimum of 3 years Administrative Assistant experience

  • Minimum of 1 year Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)

  • Extraordinary attention to detail.

  • Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

  • Advanced secretarial/clerical abilities with a history of high performance

  • Ability to handle and prioritize a large number of simultaneous assignments

  • Self-directed

  • Experience with event planning and coordination

  • Professional oral and written communication skills

Preferred Experience and Skills:

  • SAP experience processing: Purchase Orders and Payment Requests

  • Experience scheduling complex travel arrangements including multi-leg domestic and international travel

  • Experience with financial and budget tasks

  • Minimum of 5 years Administrative Assistant experience

  • Minimum of 3 years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)

Our Manufacturing & Supply Division is committed to be the most trusted supplier of bio-pharmaceuticals worldwide. Our facilities, along with our external contractors, suppliers, and partners, create an interdependent global manufacturing network that’s committed to delivering a high quality, reliable supply to customers and patients on time, every time. 

Who we are …

Merck & Co., Inc., Kenilworth, New Jersey, USA is known as “Merck” in the United States, Canada & Puerto Rico. We are known as “MSD” in Europe, Middle East, Africa, Latin America & Asia Pacific. We are a global biopharmaceutical leader with a diverse portfolio of prescription medicines, oncology, vaccines and animal health products.

We are driven by our purpose to develop and deliver innovative products that save and improve lives. With 69,000 employees operating in more than 140 countries, we offer state of the art laboratories, plants and offices that are designed to Inspire our employees as we learn, develop and grow in our careers. We are proud of our 125 years of service to humanity and continue to be one of the world’s biggest investors in Research & Development.

What we look for …

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth.

INVENT.

IMPACT.

INSPIRE.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

If you need an accommodation for the application process please email us at staffingaadar@merck.com

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster
EEOC GINA Supplement​
OFCCP EEO Supplement

OFCCP Pay Transparency Rule


We are an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of its manifestations.

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Not Specified

Shift:

Not Indicated

Valid Driving License:

Hazardous Material(s):

Number of Openings:

1

Requisition ID:R23361

Organizational Support Associate

Elkton, VA 22827
Full Time

Published on 11/16/2019