Associate Director-Clinical Trials

Job Description

The Associate Director is a senior operational and financial strategist responsible for accelerating the lifecycle of industry-funded clinical trials. Reporting to the Senior Associate Dean for Collaborate Research and Partnerships, you will serve as the primary liaison between clinical and translational research departments and industry sponsors to ensure rapid trial activation, start-up and rigorous fiscal stewardship.

As part of the FACTS Office, this role serves as a liaison across research administration, contracts, finance, compliance, and assigned clinical or research departments to ensure efficient project start-up activation, transparent financial oversight, and adherence to institutional and sponsor requirements.

The ideal candidate is metric driven that combines strong program management skills with deep knowledge of clinical research activation, finance and workflows. Must have expertise in reviewing protocols/consent forms, creating and negotiating budgets, budget forecasting, monitoring subject enrollment, account reconciliation, and financial reporting.

Responsibilities

• Accelerated Project Start-Up & Operational Leadership
  • Ability to manage multiple complex projects simultaneously and meet deadlines.
  • Experience managing or supporting expedited study start-up (FASTrack)
  • Familiarity with IRB, FDA regulations related to IND/IDE, contracts, coverage analysis, and clinical billing compliance.
• Specialized Finance Administration (Pre and Post Award)
  • Demonstrated experience with clinical trial budgeting, financial feasibility, invoicing.
  • Proficiency with clinical trial management systems (OnCore), financial systems (Oracle CLOUD), EHR (Epic) and other reporting tools and dashboards (Tableau).
• Stakeholder Engagement & Compliance Management
  • Strong understanding of clinical research regulations and institutional workflows.
  • Provides administrative services and analytical support to management with experience using Microsoft 365 including Word, PP, Excel, Copilot, and other platforms including ChatGPT, Smartsheet, etc.
  • Metric driven responsibilities including creating and managing dashboard and preparing presentations to Leadership and Stakeholders

Qualifications

• Bachelor is required; Master's degree in Life Sciences, Business, or Research Administration preferred or MD/RN/PA degree with clinical research and translational medicine experience.
• 5+ years of experience in Clinical Research Manager clinical trial management, specifically focused on industry-funded studies and pre and post award finance administration.
• Excellent organizational, analytical, and communication skills
• Hybrid opportunity (Mount Sinai Main Campus & 42nd Street Corp Office)

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $79,720.00 - $161,199.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 820 - Clinical Trials Unit - ISM, Icahn School of Medicine

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.