Clinical research Coordinator
Why Join Our Team?
At New York Cancer & Blood Specialists (NYCBS), we are dedicated to making a difference in the lives of our patients, their families, and our communities. Our passionate team of expert oncologists, hematologists, and healthcare professionals work together to provide world-class cancer care close to home. By offering cutting-edge treatments, innovative research, and a patient-centered approach, we are redefining what's possible in the fight against cancer and blood disorders.
If you want to be part of a growing organization committed to healing, hope, and advanced care, join us and help make a meaningful impact!
Job Description:
Clinical Research Coordinator
Location: Shirley, NY
Hours/Days: 5/8.5 hour days, Mon-Fri 7a-6p
Organization: New York Cancer & Blood Specialists (NYCBS)
Why Join Our Team?
At New York Cancer & Blood Specialists (NYCBS), we are dedicated to making a difference in the lives of our patients, their families, and our communities. Our passionate team of expert oncologists, hematologists, and healthcare professionals work together to provide world-class cancer care close to home. By offering cutting-edge treatments, innovative research, and a patient-centered approach, we are redefining what's possible in the fight against cancer and blood disorders.
If you want to be part of a growing organization committed to healing, hope, and advanced care, join us and help make a meaningful impact!
Key Responsibilities
Introduction
This document outlines the roles and responsibilities of all employees within New York Cancer
and Blood Specialists Research Department. It is intended to provide clarity and consistency in
job expectations and to promote efficient and effective operations. Please keep in mind that in
the Research department some roles are fluid and may result in cross training.
Key Roles and Responsibilities
• Primary Responsibilities:
o Consent Participants: Enroll participants in Biorepository and Registry Studies
and obtain informed consent, explaining study procedures, risks, and benefits.
o Manage Research Care: Coordinate care during research-related appointments,
collaborating with other NYCBS departments. Assist at appointments and oversee
study-related orders and activities.
o Collect Accurate Data: Gather complete data from participants, including medical
history, physical exams, and laboratory tests (if applicable). Works with
consenting staff and leadership to facilitate their new consent needs and the
changes it brings to the blood lab flow.
o Update Study Status: Enter the patient's study status into Verily and Onco Trials
for observational studies.
o Maintain Registry Spreadsheet: Keep the Registry prescreen spreadsheet up to
date for both Registry and Observational Studies.
o Lab Duties: Creates kits and has them made and stocked. Reads CTO lab
manuals. Works with Consenting staff for delivery and receiving blood and body
fluids and completes evaluations for any discrepancies. Works with core lab staff
for remnant sample pickup and processing
o Lab Processing: Performs Centrifuge processing and aliquoting from consented
patient specimens, quantifies the quantity and quality of the sample and prepares
reports for the requester detailing these results. Prepare and process samples to be
run on the platforms offered by NYCBS research such as a cell counter.
o Lab Documentation: Records and interprets sample results. May work
independently, or under the general supervision of the Lab Manager. Answers or
finds answers to investigators questions on blood lab tubes, components, storage,
and time sensitivity. Maintains accurate and detailed experimental records and
maintains standard operating procedures and quality control records for laboratory
reagents.
North Shore Hematology Oncology Associates DBA New York
Cancer and Blood Specialists Clinical Research Department
Business Office: 20 Ramsey Rd. Shirley NY 11967
V1.0 19 Nov 2024
o Specimen Handling: Receives,
processes, stores and disburses blood as part of the staff. Ship specimens per the
protocol manual. Applies judgment on validity of samples received by the lab.
Prepares, operates and maintains laboratory equipment as part of the staff.
o Oversee Satellite Location: Manage the assigned satellite location and collaborate
with NYCBS/NYH clinical teams to efficiently consent participants and collect
specimens for registry studies. Scheduling, coordinating, and packing with CROs
for outgoing shipments. Provides logistical and strategic planning.
• Secondary Responsibilities
o Effective Communication: Communicate clearly with study sponsors, CRAs,
investigators, and participants.
o Team Collaboration: Collaborate with Research Department staff, including
Interventional, Data Entry, Regulatory, Finance, and Recruitment teams.
o Inventory Management: Learn BSI Inventory Management Software:
sample/data tracking LIMS systems. Specimen and patient data entry Maintain
and track kit inventory for specific locations and studied. Prior experience with
BSI inventory management application strongly preferred.
o Bioinformatics and data management skills: ensures data quality, maintains data
integrity. Strong organizational support. Fulfills everyday operational
requirements and collaborates with team members regarding project expectations
and goals, delegating tasks, scheduling, and managing deadlines.
o Scientific Knowledge: A strong understanding of medical terminology, clinical
trial methodologies, and regulatory requirements. Stays up to date with literature
about blood and blood component storage.
o Organizational Skills: The ability to manage multiple tasks, prioritize, and meet
deadlines. This includes managing an appropriate schedule to optimize the
amount of collections in a day. Reviewing and monitoring the locations assigned
and the potential patients to approach.
o Laboratory Processing skills: At least 2 years full-time laboratory experience
including experience with a variety of techniques in molecular/organic biology
strongly preferred
o Attention to Detail: Meticulous attention to detail to ensure data accuracy and
compliance.
o Interpersonal Skills: Excellent communication and interpersonal skills to interact
with diverse individuals.
o Problem-Solving Skills: The ability to identify and resolve problems efficiently.
o Computer Skills: Proficiency in EMR, Onco Trials, Verily, EDC systems,
Microsoft Office Suite, Excel, Adobe, Google Docs, and other relevant software.
o Regulatory Knowledge: A solid understanding of regulatory guidelines, such as
CAP, GCP, CLIA, and ICH-GCP.
North Shore Hematology Oncology Associates DBA New York
Cancer and Blood Specialists Clinical Research Department
Business Office: 20 Ramsey Rd. Shirley NY 11967
V1.0 19 Nov 2024
• Process of Enrolling a Participant in a
Biobank/Registry study:
o Alert Treating Provider: When a potential participant is identified by the
recruitment team, notify the treating provider of the patient's eligibility.
o Coordinate Initial Discussion: The Registry Manager's assigned Coordinator
follows up with the treating provider to arrange an initial discussion with the
potential participant.
o Schedule Informed Consent: The assigned CRC schedules a time to present the
Informed Consent Form (ICF) to the patient.
o Verify Eligibility: Confirm that Inclusion/Exclusion criteria have been met.
o Present ICF: The CRC presents the ICF to the patient and communicates the
outcome to the treating provider.
o Obtain ICF Agreement: If the patient agrees, the CRC signs the ICF, provides a
copy to the patient, and completes the ICF checklist and visit note in the EMR.
o Upload Documents: Scan, send the completed ICF and checklist to the
management team for review, and upload the documents into the EMR.
o Complete or Schedule Assessments: If any assessments (e.g., labs, imaging, or
outside vendors) can be completed same-day, the CRC handles them or schedules
a follow-up. The Nurse Navigator enters orders into the EMR.
o Request Records: Reach out to the Data Coordinator for any necessary tissue or
outside medical records.
o Update Patient Status: Update the patient's status in Verily and Onco Trials.
Responsibilities when a patient is "On Study"
o Prepare for the Visit: Review the required assessments and prepare accordingly.
o Notify Finance of Support: Inform Finance if Greenphire/Clincard is distributed
to the patient for the visit.
o Distribute Participant Materials: Provide the participant with surveys, study
documents, and stipend cards.
o Complete Specimen Documents: Fill out specimen collection and shipping
documents accurately.
o Process and Ship Specimens: Process and ship specimens according to the
protocol guidelines. Consolidating freezers, maintaining freezer maps, and
handling freezer alarms.
o Document in EMR: Enter clear and concise documentation into the participant's
EMR.
o Handle Withdrawal of Consent: Complete the withdrawal of consent process
when a patient is removed from the study.
o Additional Administrative responsibilities
o Update Patient Status: Update the assigned CRA with the patient's status.
North Shore Hematology Oncology Associates DBA New York
Cancer and Blood Specialists Clinical Research Department
Business Office: 20 Ramsey Rd. Shirley NY 11967
V1.0 19 Nov 2024
o Attend Monitoring Visits: Prepare
for and attend intermittent monitoring visits, providing updates on any findings.
o Maintain Study Logs: Complete and maintain study logs, including Subject, ICF,
Specimen Transportation, and Deviation logs.
o Submit Reports: Submit travel and expense reports in Workday on time.
o Complete Specimen Documents: Fill out specimen collection and shipping
documents accurately.
o Process and Ship Specimens: Process and ship specimens according to the
protocol guidelines.
o Schedule Appointments: Add appointments to Verily and Google Calendar (if
Verily is unavailable).
o Complete Required Training: Finish all training in a timely manner, including
study-specific, regulatory, and NYCBS requirements.
What We're Looking For
- Qualifications:
- STEM Background required
- Associates Degree required (Bachelors preferred)
- Skills & Experience:
- Excellent verbal and written communication skills
- Strong interpersonal skills with patients, staff, and healthcare professionals
- Experience with EMR's
- Attention to detail and professional conduct
- Additional Requirements:
- Reliable transportation to travel between NYCBS locations
- Ability to thrive in a fast-paced, collaborative environment
What We Offer
- Competitive Salary starting at $30 per hour, based on experience.
- Comprehensive Benefits Package including:
- Health, Dental, and Vision Insurance (effective on day 1)
- Life Insurance, Short- and Long-Term Disability
- 401k plan with company contributions
- Paid Time Off (PTO) and 8 paid holidays (2 floating)
- Opportunities for professional development and growth within a supportive team
- A culture of collaboration and innovation in a field that's making a difference
Join Us Today!
Become part of a team that is making strides in cancer care and delivering hope to those who need it most. Apply now and start your journey with New York Cancer & Blood Specialists!
Visit us at: Nycancer.com Follow us on Facebook: NYCBS on Facebook
New York Cancer & Blood Specialists is an Equal Opportunity Employer