Clinical Research Coordinator
The Indiana Alzheimer's Disease Research Center (IADRC), housed within the Department of Radiology and Imaging Sciences at Indiana University School of Medicine, supports nationally recognized clinical research programs focused on Alzheimer's disease and related dementias, brain health, aging, and participant-centered engagement.
The IADRC is an NIH-funded Alzheimer's Disease Research Center dedicated to advancing early detection, diagnosis, treatment, and prevention of Alzheimer's disease and related dementias through interdisciplinary clinical research, neuroimaging, biospecimen collection, data sharing, outreach, recruitment, education, and community engagement.
The IADRC Clinical Core supports longitudinal clinical research visits, cognitive and clinical assessments, participant and study partner engagement, biospecimen-related activities, data collection, and participant follow-up. The Outreach, Recruitment and Engagement Core supports community outreach, participant recruitment, retention, education, and engagement strategies to ensure the center is reaching and supporting diverse participants, families, caregivers, and community partners.
Job Summary
The Clinical Research Coordinator will support participant-facing clinical research activities across the IADRC Clinical Core and Outreach, Recruitment and Engagement Core.
Department Specific Responsibilities
- Coordinates activities involving older adults, individuals with cognitive concerns, individuals with Alzheimer's disease and related dementias, study partners, caregivers, and community participants.
- Supports the transition from outreach and recruitment activities into Clinical Core screening, scheduling, enrollment, visit preparation, study visit completion, retention, and follow-up.
- Helps ensure a positive participant experience, timely visit coordination, accurate documentation, and continuity across outreach, recruitment, and clinical research workflows.
- Coordinates participant-facing clinical research activities across the IADRC Clinical Core and Outreach, Recruitment and Engagement Core.
- Supports recruitment, screening, scheduling, consenting, enrollment, visit preparation, follow-up, and retention.
- Serves as a key handoff point between outreach/recruitment efforts and Clinical Core research visits.
- Communicates with participants, study partners, caregivers, community members, clinicians, research staff, and faculty investigators.
- Assists with recruitment tracking, participant communication, scheduling workflows, and follow-up for interested participants.
- Prepares participant materials, study documents, source documents, visit packets, correspondence, and recruitment-related materials.
- Coordinates research visits that may include cognitive testing, clinical assessments, questionnaires, blood draw, biospecimen collection, MRI, PET, and other protocol-specific activities.
- Collects, enters, reviews, and maintains study data and documentation in accordance with study protocols and institutional requirements.
- Supports retention activities, reminder calls, participant follow-up, parking validation, participant reimbursement, study supplies, and cross-coverage needs.
- Helps monitor recruitment progress, visit completion, participant experience, and data quality across Clinical Core and OREC workflows.
- Conducts clinical research studies in accordance with approved protocols, institutional policies, Good Clinical Practice, and regulatory requirements.
- Screens, consents, enrolls, and follows participants according to protocol.
- Coordinates study visits, assessments, procedures, imaging visits, biospecimen-related activities, and follow-up.
- Conducts interviews, questionnaires, assessments, and other protocol-specific research activities.
- Communicates with participants, healthcare providers, laboratory personnel, imaging staff, community partners, and study team members.
- Monitors enrollment, retention, visit completion, study timelines, and protocol compliance.
- Documents and escalates adverse events, protocol deviations, participant concerns, and operational issues as appropriate.
- Performs related duties and cross-coverage assignments as needed.
Genreal Responsiblities
- Initiates and conducts protocol review, evaluations, study design, and risk assessments of clinical research studies. Recognizes situations requiring prompt escalation and demonstrates actions to minimize risks.
- Conducts study visit activities and coordinates screening, consenting, and scheduling of tests, exams, and/or non-medical/behavioral interventions and assessments involving study subjects.
- Facilitates and performs various study activities including site evaluation visits, study related meetings and training sessions, study initiation visits (SIV) and monitoring visits.
- Manages all follow-up activities with subjects based on protocols and oversees proper documentation at study close-out.
- Participates in study budget negotiations and reconciles study budget accounts.
- Develops informational materials for recruitment of subjects; monitors enrollment goals and modifies recruitment strategy as needed.
- Ensures compliance with regulations, including organizing electronic files and/or filing regulatory documents appropriately; prepares and submits Institutional Review Board (IRB) documents (i.e., Informed Consent, advertisement, protocol and protocol summary); prepares regulatory documents for sponsor.
- Identifies and selects potential subjects by reviewing existing protected health information, screening subjects, and conducting interviews; performs subject interviews and assessments for data required by protocol(s).
- Follows up on study documentation with necessary stakeholders (healthcare providers, study participants, laboratory personnel, etc.)
- Reviews incoming subject adverse event (SAE) information, assists PI in making submission determination of SAEs, and follows up to determine resolution of adverse events.
- Conducts study-related non-medical/behavioral assessments/interventions as well as study procedures/interventions (appropriate licensure may apply).
- Records, documents, and reports protocol deviations and trial changes to PI and sub-investigators.
- Stays up to date with knowledge of regulatory affairs and/or issues.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION/WORK EXPERIENCE
Required
- Bachelor's degree in science or a health-related field and 1 year of clinical research experience. OR
- Associate's degree in science or a health-related field and 2 years of clinical research experience.
LICENSES AND CERTIFICATES
Preferred
- Society of Clinical Research Associates (SOCRA)/ Association of Clinical Research Professionals (ACRP) Clinical Research Certification upon date of hire.
SKILLS
Required
- Demonstrates analytical skills.
- Ability to simultaneously handle multiple priorities.
- Possesses strong technical aptitude.
- Demonstrates a high commitment to quality.
- Excellent organizational skills.
Working Conditions / Demands
The role regularly requires the ability to effectively communicate. The role frequently requires the ability to move about the work environment and to position oneself to operate laboratory equipment effectively. The role requires the ability to move objects weighing up to 25 pounds and will occasionally work near moving mechanical parts. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
This position is not eligible for visa employment sponsorship
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Core
FLSA: Exempt
Job Function: Research
Job Family: Clinical Research
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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