Clinical Research Coordinator - Department of Pediatrics, Division of Neonatology

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine is seeking a full-time Clinical Research Coordinator (CRC), Level 2 or 3, to support clinical research efforts working with Dr. Julia Johnson. This position will support Dr. Johnson's research program, clinical trials, as well as investigator-initiated studies, including projects related to neonatal global health, infection epidemiology, and prevention. The CRC will work closely with faculty, nursing, and research staff, and will coordinate with both U.S.-based and international collaborators. While international travel is not required, it may be an option depending on interest and travel restrictions.

Job Responsibilities:

• Coordinate the implementation of study protocols in collaboration with Principal Investigators (PIs) and co-investigators.
• Maintain working knowledge of all assigned protocols and ensure adherence to regulatory and reporting requirements.
• Collect and manage clinical research data using platforms such as REDCap, Excel, Epic, OnCore, and others.
• Abstract clinical data from electronic medical records and maintain audit-ready documentation.
• Prepare and submit IRB documents including initial submissions, amendments, renewals, and adverse event reports.
• Communicate effectively with study sponsors, collaborators, and internal/external stakeholders, including scheduling of meetings and follow up on study progress.
• Process, prepare, and ship laboratory specimens as required by study protocols.
• Support and assist in manuscript preparation and grant proposal development, including drafting and editing research strategy sections under guidance of PI, preparing tables, charts, figures, writing, editing and assembly.
• Manage study billing reconciliation and distinguish between study-covered and third-party charges.
• Train and orient new study team members and contribute to mentorship and knowledge-sharing.
• Participate in regular team meetings to review study progress and data quality.
• Demonstrate increasing proficiency with clinical research platforms (e.g., IRB Pro, Protocol Builder, iMedidata, Inform, OpenClinica).
• Ensure compliance with federal, state, and institutional regulations for both FDA and non-FDA regulated studies.

Minimum Qualifications

Clinical Research Coordinator 2, Non-Licensed

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications.

Experience: At least one year of clinical research experience. Some experience in a healthcare setting and/or knowledge of medical terminology is preferred.

Clinical Research Coordinator 3, Non -Licensed

Education: Bachelor's Degree Required or equivalent combination of experience, education and or certifications.

Experience: Minimum of 3 years of clinical research experience required. Master's degree may substitute for 1 year of clinical research experience.

Licensure: Clinical Research Coordinator (CCRC) and/or Certified Clinical Research Professional (CCRP) is preferred at the time of hire and is required within one year.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits .
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

Background checks, pre-employment health screenings, and drug screenings will be conducted on all new hires prior to employment.

This position will remain open until filled.

How to Apply

Please apply online , by searching for requisition number R0077834. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching "Find Jobs."

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, [click to reveal email address]fak3ph@virginia.edu .

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.