Senior Concierge Meeting & Events Associate

About Our Team:

Join our dynamic Global Concierge Travel Team at IQVIA, where we are committed to delivering excellence in corporate events and travel management for our employees and clients worldwide. Our team ensures seamless event execution, vendor coordination, and travel logistics, creating impactful experiences.

The Senior Concierge Meeting & Events Associate will be highly organized and self-motivated associate to plan and execute corporate meetings and events efficiently. This role requires expertise in venue sourcing, stakeholder coordination, contract negotiation, compliance verification, and overall event logistics management.

Key Responsibilities:

Event Planning & Execution

• Plan and execute diverse events, from corporate meetings to large-scale gatherings.
• Source venues aligned with event needs and client preferences.
• Provide curated venue options and side-by-side comparisons.
• Design travel itineraries with dining and activity recommendations.

Vendor & Stakeholder Coordination

• Negotiate contracts to optimize savings and reduce risk.
• Maintain vendor and venue databases.
• Coordinate with suppliers and internal teams for seamless execution.
• Support purchasing processes and manage vendor relationships.

Logistics & Compliance

• Use platforms like Cvent for venue sourcing and tracking.
• Handle travel logistics tied to events.
• Ensure compliance with pharma regulations and company policies.
• Track sourcing metrics and stay current on industry trends.

Problem-Solving & Innovation

• Proactively resolve sourcing and planning challenges.
• Continuously improve processes and tailor solutions to client needs.

Qualifications & Skills:

Required:

• At least 5 years of experience in event organization (medical/pharmaceutical events preferred).
• Self-motivated individual with strong project management skills.
• Advanced English proficiency (Portuguese preferred).
• Experience using Cvent for event and venue sourcing.
• Hybrid role

Preferred:

• Experience in travel booking (cross-training provided).
• Understanding of pharmaceutical compliance in event planning.

Additional Information:

This role may require travel for event coordination.

Flexible working hours may be required to accommodate event schedules.

Strong organizational skills, ability to meet detailed timelines and budgets.

Excellent vendor management and stakeholder communication skills.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com